Fixing error “Errors have been detected in the file xxxx.pst…” in MS Outlook

MS Outlook uses and creates PST file for storing all its emails, attachments, calendars, contacts etc. PST file is the database file that might get corrupt for various reasons including saving your file directly on any LAN/WAN link, PST 2 GB file size limitation, virus infection, unexpected power outage, unexpected system shutdown, etc.

If your PST gets corrupt, you will observe that your Outlook client will fail to send/receive email messages or start behaving strangely. However, you can perform Outlook repair using professional Outlook Repair tools which are built specifically to fix the corruption.

For further clarity on this issue, consider a situation when you try to open an Outlook PST file and fail to do so and receive an error message like given below:

Errors have been detected in the file xxxx.pst. Quit Outlook and all mail-enabled applications, and then use the Inbox repair tool (Scanpst.exe) to diagnose and repair errors in the file. For more information about the Inbox repair tool, see Help.”

After coming across this error message, you find yourself unable to send or receive emails from this PST. Outlook PST file consists of two main parts, one is file header and data. The PST file header further expands over file attributes such as file size, file signature etc. When you try opening the PST file, it first checks the file header and then goes through its data. Any error occurred during this process will result in error given above.

Use Inbox Repair Tool or Scanpst.exe file to repair the corrupt PST file, if the corruption exists in file header. However, scanpst.exe will be unable to resolve the file corruption if file data is inconsistent or in a state that Outlook is unable to read it. But before you use Inbox Repair Tool to repair outlook, first create a backup of your PST file. Backups proves helpful in times of PST file data crisis.

Using a third party Outlook Repair software will also help, as these tools are devised especially to repair these corrupt PST files using powerful scanning algorithm. Also, this software can be easily operated as these are designed with interactive user interface.