How to remove duplicate imported items in Outlook

At a point of time when you import items into Microsoft Office Outlook and you add the contact as a duplicate, or if duplicate detection is turned off, you will not get a chance to remove duplicate items after you import. Over here, we explain to you tips on deleting items after completing the import process. Follow the steps given below to delete duplicate items:


  1. In Outlook 2007 and Outlook 2002, point to Current View on the View menu and then click to change the folder view to a table type view. In Outlook 2003, point to Arrange By on the View menu, point to Current View and then click to change the folder view to a table type view. For example, use the following view and field combinations:

    View Field
    Calendar Active Appointments
    Contacts Phone List
    Inbox Messages
    Journal Entry List
    Notes Notes List
  2. Right-click a column heading and then click Field Chooser

  3. From the list at the top of the Field Chooser, click to select the All <item name> fields

  4. Drag the Modified field to the table heading

  5. Verify that the duplicate items have a unique date from the original set of items. If the date is unique, click the Modified heading so that the items are sorted by this field

  6. Click the first item in the set that you wish to delete, scroll to the last item in the set that you wish deleting and click the last item while you hold down the SHIFT key

  7. Press DELETE to permanently delete all selected items.

Removal of duplicate entries halts PST to cross the size limitation which in turn preserves the PST file from getting corrupt. If in case the PST file gets corrupt, then use Outlook repair tool and get rid of corruption issues in PST files. Software repairs PST file created with any version of MS Outlook.